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Your building’s finances, run with the discipline of a finance team
Property Finance and Budgeting
Costs that are controlled, budgets that hold, and accounts you can rely on. That is what turns a building into a sound investment.
Our property finance and budgeting service gives your building the financial management of a dedicated finance team. Every riyal received and spent is recorded on our platform, every cost is approved before it is incurred, and every report tells you clearly how your building is performing.
01
Property accounting
Each tenant has a running account that shows every charge, payment, credit and balance. Receipts are matched to invoices and reconciled with the bank, so the figures in your report agree with the money in your account. Security deposits are recorded, held as the lease requires, and settled transparently at move-out. Regular owner statements show exactly what your building earned and what it cost.
02
Budgets that plan ahead
Each year we prepare your building’s operating budget and a capital expenditure plan. The capital plan schedules major repairs and the replacement of equipment over its life, so large costs are planned rather than sudden. Revenue forecasts and forward rent rolls show the income you can expect, lease by lease. Through the year we track actual results against the budget and explain every variance, so you can act early.
03
Service charges tenants accept
We build each year’s service-charge budget from the real cost of running your building: maintenance, cleaning, security, common-area utilities, insurance and management. Each cost is set out by category and fairly apportioned across the space. At year end we reconcile actual costs against what was charged, settle the balance with each tenant and issue clear statements. Tenants accept charges they can see, and your operating costs are recovered as the leases intend.
04
Every riyal spent, approved and verified
No spend goes ahead without the right approval. We source contractors and suppliers through competitive quotations, check every invoice against the order and the work actually done before it is paid, and keep each payment linked to its approval and its evidence.
05
Reports you can act on, and records your auditors will thank you for
You receive monthly and annual financial reports covering income, expenses, net operating income (NOI), cash flow, occupancy and revenue. They are prepared on a consistent basis, so one period compares fairly with the next. Invoicing follows VAT and ZATCA e-invoicing requirements, and when your auditors arrive, the records, reconciliations and supporting documents are ready for them.
What’s included
Accounting
tenant ledgers; receipts matched to invoices; bank reconciliation; security deposit records; owner statements.
Budgeting
the annual operating budget; a capital expenditure and lifecycle plan; revenue forecasts and forward rent rolls; budget against actual, with variances explained.
Service charges
the annual service-charge budget; apportionment across the space; year-end reconciliation and tenant statements.
Control and compliance
spend approvals; competitive quotations; invoice verification before payment; VAT and ZATCA compliance; audit support.
How it works
- We set up your building’s accounts and opening balances on our platform.
- We agree the approval limits and reporting calendar with you.
- We prepare the operating budget, the capital plan and the service-charge budget for your approval.
- Through the year, we record, reconcile and control every transaction.
- Each month and each year, we report results against budget and explain the differences.
- At year end, we reconcile service charges and prepare the records for your auditors.
What you see as the owner
- Tenant accounts and balances, always up to date.
- Budget against actual, with every variance explained.
- Approved spend, with the quotation, invoice and evidence behind each payment.
- Monthly and annual reports covering income, expenses, NOI, cash flow and occupancy.
- Service-charge statements ready to share with tenants.
Frequently asked questions
What is the difference between the operating budget and the capital plan?
The operating budget covers the regular cost of running the building each year. The capital plan schedules larger repairs and the replacement of equipment over its life, so major costs are planned and funded in advance.
How do you keep service charges fair?
We build them from real costs, apportion them across the space, and reconcile them at year end against what was actually spent. Tenants receive clear statements, which reduces disputes.
Who approves spending on my building?
You do, within limits we agree with you at the start. Every spend follows the approval route, and every invoice is checked against the order and the work before payment.
Will our records be ready for an audit?
Yes. Reconciliations, statements and supporting documents are kept organised throughout the year, so your auditors find what they need.
Can you work with our existing accounting system?
Yes. We can report into your own system and chart of accounts, while our platform keeps the property-level detail for every lease and cost.