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Procurement and Tendering in Saudi Arabia
The right contractor, on the right terms, from the start
Procurement and Tendering
Most project problems can be traced back to the day the contractor was chosen. We run procurement for owners so that the contractors and suppliers you appoint are capable, fairly priced and bound by a clear contract.
A tender is more than collecting prices. It is your one chance to set the standard of the people who will build your project, the scope they will deliver and the terms they will work under. We manage that process on your side, openly and fairly, and bring you a clear recommendation you can sign with confidence.
01
A strategy that fits your project
We begin by agreeing how the project should be procured: how the works are packaged, which contract form suits your risk appetite, and how procurement fits the programme. The right strategy means the right contractors are invited to price the right packages at the right time.
02
Only capable contractors at the table
Before anyone prices your project, we prequalify contractors and key suppliers. We review their experience on similar work, financial standing, resources, safety record and quality systems. Only those who can genuinely deliver are invited to tender, so price competition takes place between equals.
03
Tender documents that leave no gaps
We prepare the tender package together with the design team, bringing together the conditions of contract, scope, specifications, drawings, the bill of quantities and the forms of tender. Clear documents produce comparable bids and fewer disputes later. During the tender period, we manage contractors’ queries and issue clarifications to everyone equally.
04
Evaluation you can stand behind
Bids are evaluated technically and commercially. We look beyond the headline price at scope coverage, exclusions, qualifications, programme, methodology and the team proposed. We hold clarification meetings, negotiate on your behalf where it adds value, and present a written recommendation for award with the reasons behind it.
05
From award to a signed contract
Once you decide, we support the preparation of the contract, so that what was tendered, clarified and agreed is exactly what is signed.
What’s included
Strategy
procurement and packaging strategy; choice of contract form; procurement programme.
Prequalification
prequalification criteria; assessment of contractors and suppliers; a shortlist for your approval.
Tendering
tender documents prepared with the design team; issue of the tender; management of queries and clarifications.
Evaluation and award
technical and commercial evaluation; clarification meetings and negotiation; a written recommendation for award; contract preparation support.
How it works
- We agree the procurement strategy and programme with you.
- We prequalify contractors and suppliers and shortlist those able to deliver.
- We prepare and issue the tender documents, and manage queries while the tender is open.
- We evaluate the bids technically and commercially, and clarify and negotiate.
- We recommend the award in writing for your decision.
- We support the preparation and signing of the contract.
What you see as the owner
- The procurement programme and the status of each package on our platform.
- The prequalification results for each contractor.
- A clear comparison of bids, technical and commercial, side by side.
- A written recommendation for award, with the reasons.
Frequently asked questions
Do you only invite contractors you already work with?
No. We assess any contractor that can meet the prequalification criteria, including those you propose, and we apply the same standard to all.
Is the lowest price always recommended?
Not necessarily. We recommend the bid that offers the best overall value: complete scope, a realistic programme, a capable team and a fair price. We explain the reasons clearly.
Who prepares the technical content of the tender?
The design team provides the drawings and specifications. We bring them together with the commercial and contractual documents into one complete tender package and check that it is consistent.
Can you procure suppliers and specialist systems as well as main contractors?
Yes. We run procurement for main contractors, specialist subcontractors and suppliers of major equipment and building systems.
Who makes the final decision?
You do. We manage the process and give you a clear recommendation, but the award is always the owner’s decision.