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Workplace Services in Saudi Arabia
A workplace that works as hard as your people
Workplace Services
Your office is one of your largest costs and one of your strongest tools for attracting and keeping talent. We help you use every square metre well and give your people a workplace they enjoy coming to.
The way people use offices has changed. Teams come in on different days, meeting rooms are in demand while desks sit empty, and the layout that suited the business a few years ago may no longer fit how it works today. Workplace services close that gap. They match your space to the way your people actually work, keep changes running smoothly, and make the everyday experience of the office simple and pleasant.
As part of our facility management service, NAI Saudi Arabia looks after the workplace as well as the building. The same team that maintains your systems and cleans your floors also plans your space, manages your moves and supports your employees. It is coordinated through our platform and reported to you in one place.
01
Space planning and occupancy
We study how your space is used: which areas are busy, which sit idle, and how demand changes through the week. From this we recommend practical changes to layouts, team locations, meeting-room mix and shared spaces. The aim is to make the space work better, to delay or avoid the cost of extra space, and to support decisions on consolidation or growth. Floor plans and seating records are kept up to date, so you always know who sits where and what space is available.
02
Moves, adds and changes
Reorganising a team, adding new joiners or moving a department should not disrupt the business. We plan each move with you, coordinate furniture, IT and access changes, schedule the work outside busy hours where needed, and check that everything is ready before people arrive. Each change is recorded on our platform, so plans, seating and asset records stay accurate.
Meeting rooms and desk booking
We set up and run booking for meeting rooms and shared desks. Rooms are ready and equipped on time, and the booking data shows how your space is really used. When combined with our hospitality team, meetings come with refreshments and room service arranged in one request.
03
Furniture management
We keep a register of your furniture by location, condition and owner. We manage storage, reuse and repairs, and plan replacements, so furniture is used well, looked after and replaced only when needed. When teams move, the right furniture moves with them, and surplus items are stored or redeployed rather than written off.
04
Employee experience
Small things shape how people feel about their workplace: a clean, comfortable environment, a quick answer when something is wrong, a welcoming reception, good coffee and a well-run event. We bring these services together under one team and one point of contact. We listen to feedback through regular surveys and improve the service based on what your people tell us.
What’s included
Space and occupancy
space utilisation studies; layout and team-location recommendations; floor plans and seating records; support for consolidation, expansion and relocation decisions.
Moves, adds and changes
move planning and coordination; furniture, IT and access changes; out-of-hours scheduling; readiness checks before teams arrive.
Booking and shared spaces
meeting-room and desk booking set-up and management; room readiness and equipment; usage reporting.
Furniture management
furniture register by location and condition; storage, reuse, repair and replacement planning; furniture moves with teams.
Employee experience
one point of contact for workplace requests; coordination with cleaning, hospitality and maintenance; feedback surveys and service improvement.
How it works
- Understand your workplaceWe review your space, your teams and how they work, and agree your priorities.
- Set up the recordsFloor plans, seating, furniture and booking are set up on our platform.
- Plan improvementsWe recommend layout, occupancy and service changes, with the reasons and the expected benefit.
- Deliver changes smoothlyWe plan and carry out moves, adds and changes with minimal disruption.
- Run the day to dayBooking, furniture, requests and workplace services run under one team.
- Measure and improveWe review usage and feedback with you regularly and adjust the plan.
What you see as the client
- Up-to-date floor plans, seating and space availability on our platform.
- Meeting-room and desk usage, showing how your space is really used.
- Every move, add and change, with its status and the updated records.
- A furniture register by location and condition.
- Employee feedback and the actions taken in response.
Frequently asked questions
How can workplace services reduce our office costs?
By showing how your space is really used. Usage data often reveals idle areas and an unbalanced mix of desks and meeting rooms. Better use of existing space can delay or avoid the cost of taking more.
Can you manage an office move for us?
Yes. We plan and coordinate moves, adds and changes, including furniture, IT and access, and check that everything is ready before your people arrive.
Do you provide a meeting-room and desk booking system?
We set up and manage booking for meeting rooms and shared desks. The booking data also helps us advise you on how much space you need.
Is this only for large offices?
No. Workplace services suit any organisation that wants its office to work better, from a single floor to a multi-floor headquarters.
How does this connect to your other FM services?
Workplace services sit alongside our cleaning, hospitality, maintenance and helpdesk services, with one point of contact and one report. Your people get a single team to ask, and you get one view of the workplace.